Corporate LinX - Documentation Library
Accessing the Details of a Payment
To view the details of a transaction, you can either expand the transaction in the Payments Grid or click on "View" on the row of the transaction you want to view the details of.
The UI
Either expanding the payment or clicking the "View" button will display something that looks like this:
There are 5 boxes all of which display information that's provided to us by the client in the form of a CSV document. Each of these sections will be explained in further detail in the sections below and the related headers defined in the CSV File Format Definiton will be covered and explained. Allowing you to fully understand how the data sent to us is displayed in our system.
Payment Section
This section details all of the information that you provide to us for that payment in the CSV file that's sent to us for import. As you can see, there's a lot of information to take in.
Below is a table that explains what the field represents and the related header that's sent to us in the CSV file provided to us for import. It explains each of the fields within this section of the payment's details:
| Name | Associated Header in CSV File Format Definition | Description |
| Payment Reference | PayRef | This is the supplier’s reference to that payment. |
| Client Name | N/A | This is the name of the buyer company. |
| Client State | State | This is flexible per process, but we would recommend one of:
|
| Source System Id | N/A | This is the ID of the Source System where transactions were imported. |
| Supplier Name | N/A | This is inferred from the CreditorRef column in the transaction file. |
| Supplier State | N/A | This is the state of the transaction from the Supplier's point of view. |
| Funder State | N/A | This is the state of the transaction from the Early Payment point of view, this is often blank if it is not eligible for early payment offer to be generated for it. |
| Creation Date | N/A | This is the date that the transaction was first imported into our system. |
| Received | N/A | This is the date that the transaction was first received from the buyer. |
| Due Date | DueDate | The date which the transaction is due to be paid. |
| Buyer Payment Date | PaymentDate | The expected payment date (or the date of the pay run). |
| Updated | N/A | This is the date that the transaction was last updated in our system. |
| Value (Incl. Tax) | GrossValue | This is the total value, including VAT. |
| Comment | Description | This is an informational field to be displayed inside transaction views. No processing is done with this field. |
History
This section of the payment details, gives you all of the actions that have been completed on the payment while it's been in the system. Typically this is incredibly short for a payment as all that happens to it is
The table below briefly explains each column and the information that it displays:
| Name | Description |
| User Id | This is the Id of the User that is responsible for making the change to the transaction (generally the account that's responsible for running the workflow) |
| Message | This is a brief description of the changes that the transaction went through during its update. |
| Created On | This is the date that the update occurred, sometimes a transaction may be updated multiple times during an import process. |
References
This section of the payment details displays the references of the transaction in the system.
Here, the "System ID" is the Source System Id of the portal the transaction was imported to. The "Reference" here is your reference for the payment, this needs to be globally unique as it matches future versions of the transaction using this.
Lines
This section of the payment details displays all of the lines attached to it:
Below is a table that explains what the column represents and the related header that's sent to us in the CSV file provided to us for import. It explains each of the columns within this section of the payment's details:
| Name | Associated Header in CSV File Format Definition | Description |
| Line Number | N/A | This is generated by our system, it's just to indicate how many lines for this particular transaction were imported from the file. |
| Invoice | Type | This is the type of transaction that the payment is made on. |
| Number | CreditorTransactionRef | This is the supplier's unique reference for the transaction. |
| Description | Description | This is an informational field to be displayed inside transaction views. No processing is done with this field. |
| Face Value | GrossValue | This is the total value, including VAT. |
| Cur. | Currency | This is the currency that the transaction was imported in. |
| Updated | N/A | This is the date that the transaction line was last updated in our system. |
Company Details
This section of the payment details displays any companies that are linked to the payment:
Below is a table that explains what each column represents:
| Name | Description |
| Perspective | This is one of:
|
| Name | This is the name of the company. |
| Client Reference | This is the buyer's reference for that company. |
| VAT Reference | This is the company's VAT reference. |
Clicking on View on either of these rows will take you to the company's detail page, where you can find out more about the company. This includes things like contact details and their address for example.